Journal Entry Sample

What Are They and Why Bother?

A journal entry is like a diary entry for your business’s money moves. It’s the bread and butter of double-entry accounting Each one captures a specific transaction and eventually lands in the general ledger. This is super important for keeping your financial records straight and prepping those all-important financial statements.

Journal entries are logged in the order they happen and follow the double-entry rule: every entry has a debit and a credit. The total debits must match the total credits, keeping everything balanced.

Why Getting It Right Matters

Nailing your journal entries is a big deal because it affects how trustworthy your financial reports are. Each entry needs to be clear enough to show exactly what went down, so you can spot any mistakes. Messing up here can lead to dodgy financial statements, which can mislead folks and cause financial headaches.

Journal entries also move transactions from journals to the general ledger. Sometimes, you need to make manual entries to fix or tweak account balances at the end of a period. Getting these right is key to keeping your financial data legit.

For more tips on getting your journal entries spot-on, check out our page on accounting general journal entries.

Key Bits	What They Mean
Date	When the transaction happened
Accounts	Which accounts are getting debited and credited
Amounts	How much money is involved
Description	A quick note on what the transaction was about

Want to see some real-life examples? Head over to our journal entry examples. For the bigger picture, take a look at what is journal in accounting.

Components of Journal Entries

Getting the hang of journal entries is like learning the ABCs of bookkeeping. This section breaks down debits and credits, plus general ledger posting—must-knows for anyone diving into accounting.

Debits and Credits

In double-entry bookkeeping, every journal entry needs equal debits and credits, sticking to the accounting equation: Assets = Liabilities + Owner’s Equity. Debits (DR) mean money coming into an account, while credits (CR) mean money going out (Bench). Keeping debits and credits balanced makes sure your books are spot-on.

Transaction Type	Debit (DR)	Credit (CR)
Asset Increase	Yes	No
Asset Decrease	No	Yes
Liability Increase	No	Yes
Liability Decrease	Yes	No
Equity Increase	No	Yes
Equity Decrease	Yes	No
Expense Increase	Yes	No
Expense Decrease	No	Yes
Revenue Increase	No	Yes
Revenue Decrease	Yes	No

General Ledger Posting

Once journal entries are made, they get posted to the general ledger. Think of the general ledger as the master list of all financial transactions, sorted by account. Each journal entry hits at least two accounts—a debit in one and a credit in another—keeping the accounting equation in check.

For instance, let’s say you buy office supplies on credit:

Date	Account	Debit (DR)	Credit (CR)
2023-10-01	Office Supplies	£500
2023-10-01	Accounts Payable		£500

Here, buying office supplies bumps up the Office Supplies account (an asset) and also increases the Accounts Payable account (a liability). This balanced entry then gets posted to the relevant accounts in the general ledger.

For more examples of journal entries, check out our journal entry examples page. To see how debits and credits look visually, take a peek at t accounts and how they work in accounting.

By nailing the components of journal entries, you can keep your financial records accurate and trustworthy—key for solid journal entry prep.

Types of Journal Entries

Journal entries are the bread and butter of accounting, each type playing a unique role in keeping the financial records straight. Let’s break down the two main types: general journal entries and adjusting journal entries.

General Journal Entries

General journal entries are your go-to for recording all sorts of financial transactions. Whether it’s everyday business activities or those rare, one-off events, this is where it all starts. Think of the general journal as the first stop for all your accounting entries before they make their way to the general ledger.

A typical general journal entry includes:

• Date of the transaction
• Accounts affected
• Amounts to be debited and credited
• A brief description or reference

Here’s a simple example:

Date	Account Titles and Explanation	Debit (£)	Credit (£)
01/10/2023	Cash	1,000
	Sales Revenue		1,000
	Sold goods for cash

Want more examples? Check out our journal entries examples section.

Adjusting Journal Entries

Adjusting journal entries are the unsung heroes of accrual accounting. They make sure that revenues and expenses are recorded in the right period, giving you an accurate picture of your financial health. These entries usually pop up at the end of an accounting period to account for income and expenses that haven’t been logged yet.

Common types of adjusting entries include:

• Accrued revenues
• Accrued expenses
• Deferred revenues
• Prepaid expenses
• Depreciation

Here’s an example for an accrued expense:

Date	Account Titles and Explanation	Debit (£)	Credit (£)
31/10/2023	Utilities Expense	200
	Utilities Payable		200
	Accrued utilities expense

For more detailed examples, visit our sections on accrued expense journal entry and prepaid journal entry.

Both general and adjusting journal entries are key to keeping your financial records accurate. Knowing how to prepare and post these entries is a must for anyone in accounting. For more tips on creating accurate journal entries, check out our article on bookkeeping journal entries.

How to Create Journal Entries That Actually Make Sense

Keeping your financial records straight is like keeping your room clean—it’s a pain, but it saves you from a world of trouble later. Here’s a no-nonsense guide to making sure your journal entries are spot-on.

Spotting the Right Accounts

First things first, you gotta know which accounts are in play. Here’s the lowdown:

1. Figure Out the Transaction: What just happened? Did you sell something, buy supplies, pay a bill, or get paid?
2. Pinpoint the Accounts: Which accounts are getting hit? Are we talking assets, liabilities, expenses, revenue, or equity?
3. Follow the Money: Track where the cash is going. For example, if you sold something on credit, both your sales revenue and accounts receivable are involved.
4. Classify the Accounts: Is it an asset, liability, expense, revenue, or equity? This helps you understand what’s really going on.
5. Enter the Details: Get the account name and code right. No typos allowed!

Making the Entry

Once you know which accounts are affected, it’s time to jot down the details. Here’s how to do it right:

1. Date: When did this transaction go down?
2. Accounts: List all the accounts involved.
3. Debit and Credit: Make sure your debits equal your credits. Balance is key.
4. Description: A quick note on what the transaction was about. Keep it short but clear.

Here’s a quick example to show you what a journal entry should look like:

Date	Account	Debit ($)	Credit ($)
2023-10-01	Cash	1,000
2023-10-01	Sales Revenue		1,000
2023-10-01	Accounts Receivable	500
2023-10-01	Sales Revenue		500

This table makes sure each transaction is clear and balanced. You can see exactly what was debited and credited, along with the date and accounts involved.

For more examples and detailed guides, check out resources on accrued expense journal entries and prepayment journal entries. Also, understanding t accounts can help you visualize how debits and credits work in the double-entry system.

By sticking to these guidelines and using resources like accounting general journal entries and journal entries examples, you’ll get the hang of making accurate and effective journal entries in no time.